Good Morning Eardley Community,

I hope this email finds you safe and well. I have a short but important update for you this morning, please see below.

• School Payments – Daycare & School Fees
  • WQSB has officially started online payments with online banking!
  • Your child(ren)’s statement of account can be accessed on the Parent/Guardian Portal (Please find the attached guide).  You can contact Stephanie Lelievre @ SLelievre@wqsb.qc.ca in the front office if you require assistance accessing the portal.
  • All payments moving forward will be done using online banking, please see the attached letter explaining the details.
  • If you have questions or concerns regarding your statement of account, please contact Kim Teske @ kimteske@wqsb.qc.ca
• Parent/Guardian Survey
  • As part of the Concerted Action on Academic Persistence and Success of the Fonds de recherche du Québec – Société et Culture (FRQSC; a description is available here) the university of Laval is conducting a survey of parent/guardian school involvement at the elementary level. We invite all parents/guardians of children attending elementary school to participate in the study.
    • Link to Survey: (https://www.fse.ulaval.ca/fichiers/site_psparents_en/documents/invitation.en.pdf)
• Halloween Spirit Events
  • Please find attached a memo detailing our upcoming events for Halloween!
• Covid-19 Info
  • Attached is an excellent infographic explaining our current protocol – it’s organized and clear!
  • https://www.quebec.ca/en/education/back-to-school-2021 – the following link is a great resource full of information regarding back to school and Covid-19.

As always, I remain available should you have any questions or concerns.

All the best,

Samantha Halpin

Directrice/Principal

Good Morning Eardley Community,

I hope this email finds you well. I have a short update from Home & School this morning, please see below and attached.

• Pizza Lunches are back!
  • Order here – www.eardleyelementaryhs.ca
  • First Pizza day – October 25^th, 2021
  • Cut off for ordering is October 22^nd, 2021

A big thank you to Home and School for organizing and to our Governing Board for approving the fundraiser for the upcoming year!

Have a lovely day ahead,

Samantha Halpin

Directrice/Principal

Good Morning Eardley Community,

I hope this email finds you all safe and well after the long weekend. I have an important update for you today, please see below.

Covid-19; School Start-Up Guide – October

• Please find attached the most up to date infographic provided by CISSSO. This document has been updated from the one shared last week.
• https://www.quebec.ca/en/education/back-to-school-2021 – The following link is an excellent resource provided by the Ministry with all up to date and accurate Covid-19 information.

Rapid Testing @ Eardley Elementary

• Rapid Testing will begin tomorrow at Eardley Elementary.
• Parental/guardian consent is required before rapid tests are administered at school. Emergency contacts within our system are not allowed to give consent for the rapid testing.
• Rapid Tests will be implemented for students who show Covid-19 symptoms at school (with received consent).
• The rapid test does not replace the PCR Covid-19 tests completed by Public Health at testing centres.
• The trained staff at Eardley administering the rapid tests on any given day will be the following –
  • Samantha Halpin
  • Stephanie Lelievre
  • Kim Teske
  • Jenna Vatcher Robertson
  • Anne Carbonneau
  • Kayla Perreault
  • Hannah Patrick

How will it work?

• If your child exhibits Covid-19 symptoms at school, they will be removed from class and placed within our isolation room (this is our current practice).
• Office staff will phone home and notify you that your child(ren) will need to be picked up due to Covid-19 symptoms.
• During this phone call we will ask for verbal consent to perform a rapid test – if consent is given, one of the above adults will administer the test (*there will always be two adults present during the administration of the rapid test).
• Upon the arrival of the parent/guardian to the school, the attached consent form will be completed to coincide with the verbal consent received on the phone (*if you do not give consent for a rapid test to be performed, this consent form will not need to be signed. Regular protocol will follow – i.e. 10 day isolation period or a recommendation for a Covid-19 test at a testing centre*)
• A student whose rapid test result is positive must be tested for Covid-19, and remain home until the Covid-19 test result is received. A student whose rapid test result is negative may return to school when the symptoms are resolved. Please see the accompanying letter from WQSB explaining this protocol.
• Regardless, a student should not come to school sick

Picture Day

• Please do not worry, if your child was away for picture day we will have picture retakes on November 1^st, 2021.

As always, please do not hesitate to contact me should you have any questions or concerns.

Please enjoy the sunshine today,

Samantha Halpin

Good Afternoon Eardley Community,

I hope this email finds you well.  This short update is to inform you that we had to perform an lock-in procedure today at school.  Please find attached the memo detail all necessary information.

As always, please do not hesitate to contact me with any questions or concerns.

Thank you,

Samantha Halpin

Directrice/Principal

Good Afternoon Eardley Community,

I hope this email finds you all safe and well. This update is geared towards informing our Community of a new Ministry mandate regarding Covid-19 rapid testing in schools. Please note that rapid testing is being rolled out across the province of Quebec with the guidance and support of Public Health.

What does this mean?

• Parental/guardian consent is required before rapid tests are administered at school. Emergency contacts within our system are not allowed to give consent for the rapid testing.
• Rapid Tests will be implemented for students who show Covid-19 symptoms at school (with received consent).
• The rapid test does not replace the PCR Covid-19 tests completed by Public Health at testing centres.
• The trained staff at Eardley administering the rapid tests on any given day will be the following –
  • Samantha Halpin
  • Stephanie Lelievre
  • Kim Teske
  • Jenna Vatcher Robertson
  • Anne Carbonneau
  • Kayla Perreault
  • Hannah Patrick

How will it work?

• If your child exhibits Covid-19 symptoms at school, they will be removed from class and placed within our isolation room (this is our current practice).
• Office staff will phone home and notify you that your child(ren) will need to be picked up due to Covid-19 symptoms.
• During this phone call we will ask for verbal consent to perform a rapid test – if consent is given, one of the above adults will administer the test (*there will always be two adults present during the administration of the rapid test).
• Upon the arrival of the parent/guardian to the school, the attached consent form will be completed to coincide with the verbal consent received on the phone (*if you do not give consent for a rapid test to be performed, this consent form will not need to be signed. Regular protocol will follow – i.e. 10 day isolation period or a recommendation for a Covid-19 test at a testing centre*)
• A student whose rapid test result is positive must be tested for Covid-19, and remain home until the Covid-19 test result is received. A student whose rapid test result is negative may return to school when the symptoms are resolved.
• Regardless, a student should not come to school sick

I understand that this is a lot of information to digest. Please know that I remain available to answer any questions or concerns you may have after reviewing this important information. As we continue to navigate the changes brought upon us due to Covid-19, the Eardley Elementary school staff will continue to prioritize a safe, caring and loving learning environment for your children.

All the best,

Samantha Halpin

Please see the two attachments below for upcoming workshops.

Good Afternoon Eardley Community,

I hope this email finds you well after a gorgeous weekend. I have a short update for you, please see below.

• National Day of Truth and Reconciliation
  • Please find attached a memo from Eardley’s staff in regards to our participation and recognition of September 30^th.
• Photo Day
  • Photo day is back!
  • When: October 8^th, 2021
  • Get your best gear ready, we will prepare the smiles and ensure you child(ren) is/are ready for their big moment.
• First Written Communication
  • Due to a shift in software and more information needed from the Ministry of Education for our first written communication, our new date for parents/guardians to access the communication will be November 19^th, 2021. This information will be accessible on the parent/guardian portal.
  • The purpose of the first written communication is to update parents/guardians on the progress of your child’s academics and behaviour.
  • Originally this was going to be available to parents/guardians on October 1^st; however, due to delay that is unavoidable, we have changed the date to November 19^th, 2021.

As always, any questions please don’t hesitate to contact me.

All the best,

Samantha Halpin

Directrice/Principal

Good Afternoon Eardley Community,

I hope this emails finds you all safe and well. I have an important update this afternoon regarding our Covid-19 protocols and procedures.

• Tableau Conduite – English Version
  • Please find attached the table for the management of cases and contacts in Elementary Schools
  • This chart details protocol in the management of confirmed cases and contact tracing.
• Covid-19 School Start-Up Guide
  • This one page infographic is an excellent resource to consult if you are unsure about your next steps. It has been developed through CISSSO and Public Health.
• Symptom Health Protocol – Parent Copy
  • Please find an updated and detailed copy of our WQSB Symptom protocol in line with Public Health.  This document dives deeper into detail and pairs with the Covid-19 School Start-Up Guide.
• Attestation for Return
  • A reminder that if your child is isolated at school and sent home that an Attestation for Return is required.  This form is to be sent to Stephanie Lelievre and Samantha Halpin (SLelievre@wqsb.qc.ca and shalpin@wqsb.qc.ca).
• School Work
  • If and when your child is home due to symptoms, your child’s homeroom teacher can be contacted and work can be provided.
  • School work will be provided upon request from the parent/guardian

Please note that we are working diligently with Public Health and the Ministry of Education to ensure the safety of our students and staff. We continue to apply all measures in accordance with Public Health; unfortunately, we do not have any leeway in terms of protocol.

As always, I remain available should you have any questions or concerns.

Wishing you all an excellent end to your Wednesday,

Samantha Halpin

Principal

Good Morning Eardley Community,

I hope this email finds you well after this past weekend, which was filled with gorgeous weather. I have a short update for you this morning, please see below.

• Covid-19 Protocol
  • Please see the attached Covid-19 School Start-Up Guide. This one page explanation has been created by CISSSO in partnership with Public Health. It is extremely clear and helpful as we continue to navigate Covid-19 at school.
• Inclement Weather Protocol
  • Please find attached our updated Inclement Weather Protocol for the 21-22 school year.
  • Please note that you will receive notification if and when there is an inclement weather drop-off or pick-up.
• Bus Lane
  • Please note that the bus lane is not to be accessed throughout the school day (*unless there is an inclement weather drop-off or pick-up or you are dropping-off or picking-up during daycare hours).
  • We need the bus lane clear in the event that emergency services needed.
• Daycare Drop-Off
  • Please note that daycare drop-off and pick-up is explained in our school’s welcome back guide.
  • Please only have your children exit the car once they reach the front entrance
  • Please do not drive around other cars in the que – this has caused some dangerous situations
• Emergency Preparedness
  • Please find attached our information letter regarding our emergency preparedness.  Please note that we will be practicing our three procedures in the weeks ahead.

As always, I remain available should you have any questions or concerns.

Please enjoy the week ahead,

Samantha Halpin

Principal

Good Morning Eardley Community,

I hope this email finds you well.  I have a short update this morning regarding our upcoming Meet the Teacher and Annual General Assembly, please see below.

• Meet the Teacher –
  • To ensure the safety and security of our staff and our parents/guardians, Meet the Teacher will be virtual this year and will take place on September 9^th from 3:30pm – 5:30pm.
  • All virtual links were to be sent to parent(s) and guardian(s) yesterday.  If you did not receive a link, please contact your child’s homeroom teacher directly.
  • A reminder that this is an initial meeting, if you have any questions or concerns pertaining to your specific child please contact the teacher directly to schedule an individual meeting for a later date.
  • The purpose of the Meet the Teacher is to get general information about your child’s upcoming school year and ask any general questions you may have (i.e. how to contact, how many hours of a certain subject is taught etc.).
• Annual General Assembly (AGM) –
  • Our AGM will also be virtual this year and take place on September 9^th at 6:00pm.
  • The AGM is held to elect the members of our Governing Board for the 2021-2022 school year. **The Governing Board is the governing body of the school which is comprised of parent representatives and staff representatives. We discuss items such as: budget, fundraisers, school success plans, community events etc.
  • ** For the 2021-2022 school year we have TWO parent openings available for election. Each elected member serves two years.
  • Additionally, we will also elect a Parent Committee representative from the Governing Board members.  This representative will sit on a School Board Committee, which meets approximately 5 times a year. Furthermore, information regarding the SEAC (Special Education Advisory Committee) will be shared and the parent representative of a child with special needs (a child with an IEP) will be nominated to sit on the SEAC committee, which meets approximately 5 times a year.
  • If you cannot attend the General Assembly and would like to put your name forth for nomination for the Governing Board, Parent Committee or SEAC you MUST contact Samantha Halpin and share your intent to run for election.  You will be required to write a letter stating your intention and the reason why you should be nominated. This letter will be read by Samantha Halpin at the General Assembly during the appropriate election
  • If you wish to attend the virtual AGM, please send Samantha Halpin an email stating your intent @ shalpin@wqsb.qc.ca and the password protected link will be shared with you via email.
  • For more information regarding the Governing Board, please see below –
    • Operation: http://www.education.gouv.qc.ca/en/teachers/administratif/governing-boards/frequently-asked-questions/governing-boards-of-a-school/operation/
    • Functions and Powers: http://www.education.gouv.qc.ca/en/teachers/administratif/governing-boards/frequently-asked-questions/governing-boards-of-a-school/functions-and-powers/

As always, I am available should you have any questions or concerns.

Wishing you a great day ahead,

Samantha Halpin

Principal